Asked by: Darcie Stoykov
careers resume writing and advice

How do you address a business letter to an unknown person?

Last Updated: 11th March, 2020

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Unknown Recipient: There are twotraditionallyacceptable salutations when you are writing abusiness letter toan unknown recipient. To whom it may concernor Dear Sir orMadam show respect to anyone who is theintendedreader.

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Regarding this, how do you address a letter when you don't know who will read it?

Formal letters/emails: Dear Sir or Madam, (you know that aspecificperson will see your letter) To Whom It MayConcern:(you don't know where specifically, your letterisgoing) Dear [name of department], (you know thespecificdepartment, but aren't sure who willseeit)

how do you address a business letter? To write a business letter, start by puttingyourcompany's name and address on the top left-hand side ofthepage. Then, put the date below that, followed by therecipient'sname, job title, and address.

In this regard, how do you address a letter to a stranger?

How to Address a Stranger

  1. Starting a Business Letter with “DearMr.”“Ma'am” as a polite form of address for womenpleasessome, but draws enraged reactions from others:
  2. “Ma'am” and Regional Colonialism. NOTE:Nowadays,“ma'am” as a courteous term of address forwomen isregarded as a US Southernism.
  3. Hypocorisma.

What to use instead of to whom it may concern?

Alternatives to "To Whom It May Concern"

  • 1. " Dear Hiring Manager"
  • "Dear Recruiter"
  • "Greetings"
  • "Dear Recruiting Department"
  • "Dear [Name of department you're interested in]"
  • "Dear [Name of the title or role of the personyou'repursuing]"
  • "Dear Customer Service Manager"
  • "Hello"

Related Question Answers

Lucindo Ruhe

Professional

How do you start a letter if I don't know the name?

If you do not know the name of thepersonyou are writing to, begin with Dear Sir or DearSiror Madam or Dear Madam and end your letter withYoursfaithfully, followed by your full nameanddesignation.

Codrut Neckar

Professional

How do you write a To Whom It May Concern letter?

Salutation
  1. To Whom It May Concern: Use only when you do not know towhomyou must address the letter, for example, when writing toaninstitution.
  2. Dear colleagues, Use when writing to a group of people.
  3. Hello guys, Use when writing to a group of people you knowverywell.
  4. Your sincerely,
  5. Kind regards,
  6. Best,

Zarah Kroonen

Professional

How do you attention a letter?

To address an envelope with “Attn,”write“Attn:” at the top center of the envelope,followed bythe name of the recipient. Write the name of theperson's companyon the next line. Then, on the next line, write thecompany'saddress like you normally would on anenvelope.

Till Koreuber

Explainer

What are the 6 parts in a business letter?

There are six parts to a business letter.
  • The Heading. This contains the return address (usually twoorthree lines) with the date on the last line.
  • The Inside Address. This is the address you are sendingyourletter to.
  • The Greeting. Also called the salutation.
  • The Body.
  • The Complimentary Close.
  • The Signature Line.

Nourelhouda Patriarca

Explainer

How do you start a cover letter dear?

Use a generic salutation, such asDearHiring Manager, Dear Recruiting Manager orDear HumanResources Professional. (Avoid To Whom It MayConcern; it isantiquated.) Another option is to write Greetings,which issomewhat informal but polite.

Dessie Lini

Explainer

How do you address someone you don't know?

Use the most formal form of address.
Write “Dear Dr.” or “DearMs.”or whatever is the most formal title. Do notaddress womenyou haven't met as “Mrs.” or“Miss,”especially if they have a Ph.D. If you'renot 100% sureabout someone's gender, you canaddress themby their full name, like “DearMiriamPosner.”

Adoracion Ribiere

Pundit

How do you end a formal letter?

Business Letter Closing Examples
  1. Sincerely, Regards, Yours truly, and Yours sincerely - Thesearethe simplest and most useful letter closings to use in aformalbusiness setting.
  2. Best regards, Cordially, and Yours respectfully - Theseletterclosings fill the need for something slightly morepersonal.

Ambar Pechersky

Pundit

How do you start an email to someone you've never met?

To compose a business email to someone youdon'tknow, address them using "Mr." or "Ms." followed by theirlastname. For example, you could write "Dear Mr.Smith."If you don't know the person's name,beginyour email with a simple "Hello."

Krishan Nesti

Pundit

What do you call a stranger?

A stranger is someone you don't know orwhodoesn't belong in a specific place. Parents tell their kids,"Don'ttalk to strangers." That's because strangersarepeople they don't know, who could be dangerous. Justlikestrange things are odd or weird, a stranger is unknownandtherefore potentially scary.

Ofir Ova

Pundit

How do you start a formal letter?

Rules for Writing Formal Letters in English
  1. 1) Your Address. The return address should be written in thetopright-hand corner of the letter.
  2. 1) Dear Sir or Madam, If you do not know the name of thepersonyou are writing to, use this.
  3. 1) Yours faithfully.
  4. Opening Paragraph.
  5. Opening Paragraph.

Michail Sponseil

Pundit

How do you address a letter to an unknown gender?

Dear Sir or Madam or "Sir/Madam" (If the genderofthe reader is unknown). To Whom It May Concern (If thewriterwishes to exclude the gender of the reader fromthesalutation and/or to convey that the reader should forward thecopyto one more suited to receive orrespondappropriately).

Dmitrij Ideas

Teacher

Where does the date go on a formal letter?

The sender's address is followed by the datejustbelow it, i.e. on the right side of the page. This isthedate on which the letter is being written. Itisimportant in formal letters as they are often keptonrecord.

Airas Youssoufa

Teacher

What is the format for a business letter?

Use a standard business letter formatandtemplate: The most widely used format forbusinessletters is "block style," where the text of theentireletter is justified left. The text is single spaced,exceptfor double spaces between paragraphs.

Veola Anderso

Teacher

What is the correct format for a business letter?

When writing business letters, you mustpayspecial attention to the format and font used. Themostcommon layout of a business letter is known asblockformat. Using this format, the entireletteris left justified and single spaced except for adouble spacebetween paragraphs.

Waleska Turmilov

Teacher

What are the 7 parts of a business letter?

The seven parts of a business letter include: theheading,date, address of recipient, salutation, body, complimentarycloseand signature.
  • Heading. Most professional business correspondence is printedona letterhead template.
  • Date.
  • Related Articles.
  • Address.
  • Salutation.
  • Body.
  • Complimentary Close.
  • Signature.

Zaina Rainke

Reviewer

What are the 3 formats of a business letter?

There are three main styles ofbusinessletter: block, modified block, and semi-blockstyles. Each iswritten in much the same way, including the sameinformation, butthe layout varies slightly for each one. Dear Name:In this type ofmodified block letter, all the paragraphsline up at theleft margin.

Lenard Zozaya

Reviewer

What is the proper greeting for a business letter?

Dear Janet: Dear Attorney Adams: Thestandardsalutation for a more social business letter,orpersonal letter is the salutation Dear, followedbythe person's name and sometimes a title, closing withacomma.

Neco Vercelli

Reviewer

How do you indicate enclosures in a business letter?

The enclosure notation goes near the bottom oftheletter, three lines below your signature or one linebelowthe typist's initials, in the case of a regularbusinessletter. Out of the seven basic parts of abusinessletter, the enclosure notation is thelast.

Elinor Bischoff

Reviewer

What is the last line in a business letter?

Parts of a Business Letter. The headingcontainsthe return address with the date on the last line.Sometimesit is necessary to include a line before the datewith aphone number, fax number, or e-mail address.