Asked by: Ramdan Charlap
Questioner General

How do I clear my Outlook inbox?

Open Outlook and click “File.” Choose “Info” from the sidebar menu and click “Cleanup Tools” found in the Mailbox Cleanup section. Click the “Empty Deleted Items Folder,” which will permanently delete all the mail you previously placed in Trash. Hover over an individual email in your inbox to determine its size.
27 Related Question Answers Found

Inna Ozanne


How do I clean up my Outlook mailbox?

In Outlook, choose File> Cleanup Tools > Mailbox Cleanup.

Here are some ways to keep your mailbox size under control:
  1. Archive older items – Move old items you want to keep to an archive.
  2. Empty the Deleted Items folder – Empty the Deleted Items folder frequently to make sure you aren't keeping messages you don't need.

Basel Brockmann


How do I free up space in Outlook?

In Outlook, choose File> Cleanup Tools > Mailbox Cleanup. Do any of the following: View the total size of your mailbox and of individual folders within it. Find items older than a certain date or larger than a certain size.

Goreti Foltz


How do I permanently delete emails in Outlook?

Permanently Delete an Email in Outlook Beyond Recovery
To permanently delete a folder in Outlook, go to the Folders pane and select the folder. Press Shift+Del. Or, go to the Home tab, press and hold Shift, and select Delete. A dialog box opens and warns you that the message will be permanently deleted.

Alicja Marhoffer


How do I get Outlook to show old emails?

Find Old Emails/Messages in Outlook App
  1. Open Outlook 2016/2013/2010 and click Folder tab, and then select New Search Folder.
  2. Now, scroll to Organizing Mail in the opened tab and select Old Mail.
  3. On clicking Ok, you'll see that a new folder has been created and added to the Navigation Pane.

Aisam Pare


What do I do when my Outlook mailbox is full?

A few simple ways to reduce mailbox size are:
  1. Delete large Outlook emails and attachments.
  2. Use Mailbox Cleanup utilities.
  3. Compress the Outlook data file (PST)
  4. Try third-party Outlook management tools like Compress PST, Split PST, Remove Duplicates, Attachment Management.

Abdou Atabekyan


What does clean up folder do in Outlook?

Use Conversation Clean Up to delete redundant messages. The Conversation Clean Up feature in Outlook can reduce the number of messages in your mail folders. Redundant messages throughout a Conversation are moved to the Deleted Items folder.

Qiana Marivela


How do I clean up my mailbox in Office 365?

In Outlook, choose File> Cleanup Tools > Mailbox Cleanup. Do any of the following: View the total size of your mailbox and of individual folders within it. Find items older than a certain date or larger than a certain size.

Adrianna Escute


What does archiving do in Outlook?

Archiving Emails in Outlook. Archiving will move emails off of the network mail server to your local computer, where you will still be able to access them through Outlook. Archiving regularly helps free space on Webster's email servers. You can archive items manually whenever you want.

Jami Abletsoff


What happens when your mailbox is full?

sort of. If you choose to ignore your mailbox and it becomes too full, the mail carrier will simply stop bringing your mail and leave you a notice instead. The notice will confirm your mailbox is overflowing and your mail is being held at the local post office.

Hawa Tramoyeres


How do I see how full my Outlook mailbox is?

What's the size of my mailbox?
  1. To find the size of your mailbox, in the Mail view, click your account.
  2. Click Folder > Folder Properties. .
  3. Click Folder Size at the bottom of the pane. You'll see that the size for the mailbox and each subfolder is indicated in kilobytes (KB).

Redencion Cañal


How do I delete emails in bulk?

You can quickly delete multiple emails from a folder and still keep your unread or important emails for later. To select and delete consecutive emails, in the message list, click the first email, press and hold the Shift key, click the last email, and then press the Delete key.

Imran Buurma


Does archiving free up space in Outlook?

They're no longer taking up space in your mailbox. Of course, archiving can't cure all email diseases. If you access your mail via an Outlook Web App, any emails archived on your local computer won't show up online — archiving them means they're no longer hosted on the Exchange server.

Samera Rejano


How long do archived emails stay in outlook?

The first time that you run Outlook, AutoArchive is on by default and runs every 14 days. You can change how often AutoArchive runs, specify the Outlook data file (.pst) used to store archived items, and choose when items in your Outlook folders are subject to being archived.

Keyra Forero


How do I clean out my Gmail inbox?

Deleting all your emails in Gmail is simple: open Gmail, select the inbox tab you want to clear out (Primary, Promotions, etc.) and click the small empty box in the top left corner, just above the Compose button. This will select everything on the current page of your inbox.

Heloisa Kupper


Why do emails disappear from Outlook?

Usually, when Outlook emails have disappeared, it could be an issue of configuration in your settings, account inactivity, email rules set up on Outlook, and emails moved to a deleted folder, your account may be hacked and the mail deleted, or the Conversation Threading feature is turned on.

Toby Eitzen


How do I select all in Gmail?

Here's the deal:
  1. Open the label (or, your Inbox, or Sent Mail, etc) containing the messages you'd like to select.
  2. Click the Select: All link above your messages.
  3. Click the link that says Select all [number] conversations in [current view].
  4. Select the action you'd like to take from the More Actions drop-down menu.

Ilena Tento


How do I permanently delete all my deleted emails?

Open the Inbox folder, select to highlight the email messages in the Inbox folder that you will delete permanently, and press the Shift + Delete keys at the same time. 2. In a pop-up warning dialog box, click the Yes button. Then all selected email messages in the Inbox folder are deleted permanently.

Asen Awelan


How do I mass delete emails on Hotmail?

Click "Deleted" on the left menu bar to access the trash can. Click the box next to "View" to check all messages. Right-click and select "Delete"---or click "Delete" on the menu bar second from the top---to permanently delete the messages.

Amir Dora


How do I mass delete emails in Outlook by date?

Click to select the new search folder in the Navigation Pane, press the Ctrl + A keys in a meantime to select all messages in this search folder, and then press the Delete key to delete these messages.

Tuastri Theison


How do I delete multiple folders in Outlook?

Right click on the first folder which is now the top level folder and select “Delete Folder”. That is how easy it is to delete multiple folders in Microsoft Outlook.

Willma Florez


How do I automatically delete old emails in Outlook?

See here for more guidance on which emails must be retained.
  1. Select folder to delete from. Right click the folder you would like to delete from and select Properties.
  2. Choose your settings. In the Properties dialog box, go to the AutoArchive tab and select your desired settings.
  3. Adjust global settings.

Nathali Paulfranz


Why can t I delete emails from Outlook?

Outlook 2016 - unable to delete emails
  1. Select File and open Account Settings.
  2. Double click the account you wish to update.
  3. Select More Settings on the bottom left.
  4. Click the Advanced tab and make sure both options under Deleted Items are checked.
  5. Click OK and you should now be able to delete messages.

Melaine Berger


Are emails permanently deleted in Outlook?

Recovering Permanently Deleted Outlook Emails
Log in to your Microsoft Outlook account and click on the Deleted Items folder. If there are no items visible in this folder, the folder has been emptied, and all emails have been permanently deleted.

Co-Authored By:

EveryThingWhat Staff Editor


25th January, 2020










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